Difference between revisions of "EShare Service"

Revision as of 12:09, 7 January 2014

Features:

• Web-based Access: Easy web-based Share files and folder with anyone on the internet – friends, family, collegues, college-alumni,…
• Effective Collaboration: eShare allows you to Collaborate – Create unique Internet-Accessible URL for any existing folder within your File-Manager repository. This allows you to selectively provide private-access or full-public access any File-Manager folders.
• No Install Needed: Get rid of custom softwares to install on your computer. Access, store, distribute and manage all your files and folder from any computer, phone or Pad-device without installing any new software. Access via your existing internet browser.
• Easy Uploads: Allow one-click-uploads by choosing restrictive access for anyone allowing some to allow-uploads to your shared-folder.
• Secure Tracking: You can also enable secure tracking and notification to eShare’s Administration/Owner whenever a file is accessed/read or uploaded to a share-folder. It works as an email based read-receipt/delivery-notification.
• Advanced Security: Mandates login using a preset user-id and password for all “Private” Share access. You can also enable additional security by enabling “Password needed for Uploads” feature and preset a special password for uploading files to a share-folder.

Benefits:

• Increase Business Efficiency: Using eShare centralizes all your business, public and private data shares increasing serach efficiency and giving you back the control over what data-files/folders are shared and to whom.
• Enhance Network Traffic: Using Share folders instead of emailing files around helps reduce network traffic, enhanced internet bandwidth and increased productivity, because you can reduce your work.
• Reduce Overhead cost: eShare reduces overhead cost of distributing large media contents in CD/DVD and even postal charges of sending these to your clients.
• Direct Cost Savings: eShare reduces paper/printing and document-storage cost for your document repository, because your eShare is linked to your cloud-based Enterprise file-manager with several gigabytes of “private-storage”.
• Simplicity & Easy Access: eShare assists in easy management of all (files & folders) data-shares for your business from a single web-based interface. Using a browser only interface enables you to go “device-independent” across iPad, iPhone, laptop and your home computer.

EShare Service - Beginner Guide

• How to start?
• Creating a data folder
• Creating a public share folder
• Creating a button/link
• Linking a share to your website
• Monitoring usage

EShare Service - Advanced Concepts

• Password Protecting a Share
• Changing Share design/look-feel
• Using custom logo in share
• Allowing Upload to your Share

Publishing an eShare Within Cloud

Publishing an eShare securely only within your Cloud Service allows "Only" users who are registered members of your Cloud/Organization to access your eShare. This feature once enabled automatically publishes a new eShare link to be displayed within the "My-Account" portal page (within the Cloud Service).
Navigate to eShare Service by clicking on the "eShare" Link on top-menu or by selecting "eShare" link under My-Account page.Click on the "Manage Settings" button in your home page as shown below:<< SLIDE 2>>
When the "Manage Share Settings" Window appears (as shown below), select the eShare Entry from the Drop-Down List.<<SLIDE 7>>
Publish to "Everyone's" My-Account Portal Home: To publish/display your eShare Link for "All" users within your Cloud Service, click the checkbox next to "Publish For All" and enable it. Save the settings by clicking "Save Changes" button. If the save is successful a message "Updated Successfully" will be displayed. Your eShare Link will now appear for every Cloud-Users My-Account page and also under the eShare-Home Page. Publish only to Your eShare Home: To publish/display your eShare Link just for your eShare home page, click the checkbox next to "Publish For Home" and enable it. Save the settings by clicking "Save Changes" button. If the save is successful a message "Updated Successfully" will be displayed. The enabled eShare Link will now appear "Only" for your eShare home page. << SLIDE TBD>>

Monitoring Usage

Navigate to eShare Service by clicking on the "eShare" Link on top-menu or by selecting "eShare" link under My-Account page.Click on the "Audit Viewer" button in your home page as shown below:<< SLIDE 2>>
When the "Share Audit Entry Viewer" Window appears (as shown below), select the eShare Entry from the Drop-Down List.<<SLIDE 12>>
The eShare Service loads all the audit entries collected by audit engine with-respect to your selected eShare Entry. These audit entries are based on Event Type: a. Authentication (login) Attempts to your eShare (if its a secure or public share). b. Downloads and Uploads to your eShare folder
The Audit entries tracks: a. The IP address to each person who used your eShare along with any email-address (if any) they provided. b. Which incoming browser or device (like phone/tablet/computer) was used for accessing your eShare? c. When was your eShare accessed?
These monitoring and audit events help you identify and determine if your target audience/recepient are really using the shared eShare Link that you created and shared. It helps in planning and measuring the usage and distribution of secured file-content/data from within your Cloud-Service account.